School Store
Stadium Seat and Blanket order form
Bear Tracks Newsletter
Page Sponsor: Kim Kolze, Principal
Page
Author:
Doug Bressler
Webmaster:
Matt
Winkleman
Updated: 3/192012
BY-LAWS OF
THE BEAR BOOSTER CLUB
ARTICLE I
Name
The name of the
organization shall be the Lake Zurich High School Bear Booster Club of
Lake Zurich, Illinois, herein after referred to as “The Club”.
ARTICLE II
Purpose
Section A.
To sponsor and support Bear Booster Club and school activities
with financial and volunteer resources.
Section B.
To promote and boost spirit and pride within our high school.
Section C.
To encourage attendance and participation at all school
affiliated events.
Section D.
To enhance school affiliated programs and projects with financial
assistance.
ARTICLE III
Policies
Section A.
The Club is an Illinois not-for-profit corporation and exempt organization under
Internal Revenue Code Section 501(c)(3). It is organized exclusively for
charitable and educational purposes only and is to be non-sectarian and
non-partisan. No commercial enterprise and no candidates shall be
endorsed.
Section B.
The Club’s programs and
activities shall be subject to the approval of the school principal.
Section C.
The number of meetings shall be determined by the officers of the
Club and occur between the months of August-May.
Section D.
Bear Booster Club
communication to Board members shall be done electronically by e-mail.
Only the Bear Booster general e-mail address will be posted on
the LZ95 Web page for parents and administration to communicate with the
club President. Individual
e-mail addresses will be published once a year on the general roster
which is distributed to all members of the Board.
No member of the Board shall distribute the individual e-mail
addresses to any organization outside LZ95 without the consent of the
Bear Booster Board. If a
request is made for the e-mail list, the Club President shall be
informed and the matter discussed at the next regularly scheduled
meeting.
Section E. Roberts Rules of
Order are guidelines for conducting the Bear Booster Club
meetings.
ARTICLE IV
Section A.
All Board members must have a child currently enrolled at
Section B.
The Board shall consist of the officers of the Club and the
committee heads
as determined
by the Nominating Committee. Committees include, but are
not limited to: Activity Passes, School Store, Prom, Newsletter, Market
Day, Booster Liaison and Concessions.
Section C.
The officers of the Club shall consist of the President,
Vice-President, Secretary and Treasurer.
Section D.
The term of office for all Board
members shall be one year with no limit
of terms served.
Section E.
The Board for the subsequent school year shall be nominated by a
Nominating Committee consisting of 5 current members of the Board,
including the Vice President.
The Nominating Committee
will present a proposed slate at the March meeting for discussion and
consideration. All Board members are entitled to suggest nominations for
Board positions.
Section F.
The proposed slate shall be elected by a majority vote at the
April meeting. The term
begins at the conclusion of the
May meeting.
Section G.
Any individual may address the
Board during board meetings with prior
approval from the President.
Section A.
Any individual or family is eligible to purchase an activity pass
sold exclusively by the Booster Board.
Section B.
An
Section C.
Activity Pass cost shall be reviewed and determined yearly by the
Board.
ARTICLE VI
Purchasing
Section A.
School Store may
purchase items as the School Store committee deems necessary within
their line of credit. The
line of credit is determined by the Board.
Section B.
Concessions have their own
financial account. Their
Buyer and Concession Chairpersons may make appropriate and necessary
purchases accordingly.
Concession chairs will notify Team Chairs and Special Events Coordinator
of any equipment purchases.
ARTICLE
VII
Duties of the Officers and Board
Members and Voting Privileges
Section A.
The President shall preside at all meetings of the Club. The
President can call special meetings as the need arises. The President
shall appoint Committee Heads and fill vacancies on the Board, should
the need arise. The
President may approve expenditures up to $100 without prior notice to
the Board. The President
will review grant requests, obtain
clarification of the request, and present to the entire Board at the
monthly meetings.
Section B.
The Vice-President shall perform the duties of the President in
the President’s absence. The
Vice-President will chair the By-Law Committee, Nominating Committee and
plan the end of the year dinner.
Section C.
The Secretary shall keep a record of the
proceedings of all meetings of the Club. The Secretary shall provide
minutes of the previous meeting to all Board members by the next monthly
meeting. In addition, the
secretary will handle any official correspondence necessary for the
Club.
Section D.
The Treasurer shall be the custodian of all the funds of the Club
and shall disburse all funds as directed by the Board.
The Treasurer shall deposit all funds in the name of the Club in
a bank determined by the Board.
The Treasurer shall pay all invoices by check and submit monthly
reports and an annual report by September to the Club members on the
financial condition of the Club. A yearly audit to include all checking
accounts (general fund and concessions) must be performed by a committee
of at least two Board members. The audit shall be submitted for
consideration and approval at the first Board meeting of the school
year. A copy of the approved audit will be sent to the School
Administration.
The School Store and Concession
treasurers shall submit quarterly financial reports to the Treasurer
with a copy to the President.
Section E.
At the
conclusion of each fiscal year, the Treasurer will prepare and file all
legally required documents, including but not limited to the Club’s
Illinois Charitable Organization Annual Report (Form AG990-IL) and
Federal Tax Return (Form 990-EZ). The annual report and tax return will
be submitted for Board approval prior to filing with the Illinois Attorney
General and the Internal Revenue Service.
The Not-For-Profit Annual Report will also be filed
with the Illinois Secretary of State.
Section F.
All Board members are required to fulfill the responsibilities of
their position. Attending and participating in a minimum of five (5) meetings per school
year is expected.
Failure to do so could result in
removal from the Board.
Section G.
Any committee who signs a
contract must submit a copy to the Treasurer. Any contract over the
amount of $1500.00 must be approved by the Board, with the exception of
contracts entered into by the School Store committee and Concessions
committee.
Section H.
All members of the Board are voting members with the President
voting to
provide any tie-breaking vote only.
Section I.
All votes must be taken at
the regularly scheduled monthly meeting.
A motion passes or fails by a majority vote of the Board members
present at the meeting.
Section J.
Any By-Law may be over
ridden by a 2/3 vote of the Board members present at the meeting.
Section K.
All officers and Board members shall act in the best interests of
the general membership.
ARTICLE
VIII
Grant Process
Section A.
Grant request forms will be made available to all teachers,
sponsors, coaches, and staff by the President of the Club and through
the school office.
Section B.
Grants will be considered at monthly Board meetings at the
discretion of the President, if funds are available after funding all
committee budgets and identified projects agreed upon with
Administration.
Section C.
Individuals may
explain
their
grant
request
to
the Board at a
monthly
meeting but
shall not
be
present during
the
subsequent
discussion and
vote.
Section D.
Grants will be paid when receipt is received. If funds need to be
advanced for the purchase, the grantee will provide the Treasurer with a
purchase order in the amount of the requested purchase.
Section E.
All grants
will expire 6 months from the date they are accepted by the Board.
The expiration of the grant can be extended by a vote of the Club
at a regular meeting.
Section F.
All grant requests shall be reviewed and acted upon referencing
the current Bear Booster Club Grant Guidelines.
ARTICLE IX
Dissolution of the Club
Section A. Upon dissolution of the
organization, assets shall be distributed for one or more exempt
purposes within the meaning of section 501(c)3 of the Internal Revenue
Code.
ARTICLE X
Amendments
Section A.
These By-Laws may be amended at any regular meeting of the Club
by a 2/3 vote of the voting members present.
A written notice of the
proposed changes must be given at least one week prior to the meeting.
Revised
10/19/98, 4/21/99, 10/20/02, 1/21/04, 2/18/04, 1/19/05, 2/15/06,
11/15/06, 2/13/08, 5/20/09, 5/18/11